Tips: How to make your computer function as a fax machine

The old office fax machine is a useful supplement, but a growing number of companies have chosen to turn their computers instead of fax machines. This saves costs because there is no need to invest in fax machines, paper use and is significantly reduced. What are the options available to turn a computer into a fax machine? Generally speaking, there are two possible routes to take.

(a) Using Faxing Software.
(b) Faxing online services.

Using Software Faxing

If your computer has a dial-up modem, and then all you need to turn it into a fax machine is to install a fax software. These programs can be integrated seamlessly with many common applications like Microsoft Word, Microsoft Excel and Adobe Photoshop, and are very easy to use.

If you leave your computer and modem can also receive faxes. All incoming faxes are stored on the hard disk and can be retrieved at any time. This can significantly reduce paper waste because you can view the fax on the screen and delete those you do not want. In contrast, ordinary fax machine prints everything it receives.

Fax software can be purchased online and downloaded immediately. Installation is usually simple and rarely requires any technical knowledge.

Many are sold as shareware, which means you can use legally for a specified period of time without having to pay anything. If you want to continue using after the expiry of the period specified, then you need to buy a license. Otherwise, you have to uninstall the program from your computer.

Online Faxing Services

Fax line, which is sometimes called "Internet fax", uses the power of the Internet to send and receive faxes, often as email attachments. Fax services normally require a monthly fee, and members are authorized to receive and send a fax to the number of months. If your company has an international clientele, and then faxing online is ideal because it is relatively inexpensive compared to other methods of sending faxes.

Installation of proprietary software are usually not necessary, because most of these services are based on the website. This means that the faxes are sent or received by accessing the website provider. Some of the major advantages of Internet fax are:

(a), faxes can be sent or received anywhere in the
a world of Internet service is available;
(b) monitoring features fax, and
(c), bulk fax (send faxes to multiple recipients
through a single shipment).

However, like everything else, the quality of the online fax services differs among different providers. It is therefore necessary to choose the best provider of services that can meet your business needs. Here are some key factors to look for when evaluating a service provider:

• Quality of customer service.
• Reliability fax services.
• User friendly interface.
• Prices.
• Fax number allowed to be sent or received per month.

Many of these fax service providers offer free trials online. It is advisable to register for these tests to assess their support for the quality of customer service and the ease with which to send or receive faxes.